CHAPTER I. ADMINISTRATIONCHAPTER I. ADMINISTRATION\ARTICLE 8. RECREATION COMMISSION

To conduct and supervise a recreational program within the city. The commission shall have full and complete authority and supervision over the program.

(Code 1990)

The recreation commission shall consist of five members (or more if the governing body deems necessary). In order to initiate a staggering system for a four-year term, two members shall be designated for four years, one for a three-year term, one for a two-year term and one for a one-year term. Thereafter, each member of the commission shall be selected in the same manner as the member he or she is succeeding and the term of each shall be four years, beginning July 15th of each year, except in case of an appointment to fill a vacancy in an unexpired term.

(Code 1990)

Members of the recreation commission shall elect one of its members to serve as the presiding officer to be known as the chairperson, one as vice-chairperson and one to serve as secretary of the recreation commission. All members and officers shall serve without pay; provided, that such officers shall be reimbursed for any expenditure made for the benefit of the recreation program.

Officers shall be elected by majority vote. (5 member 3) (7 member 4)

(Code 1990)

Chairperson:

(a)    Shall preside at all meetings of the commission.

(b)   Sign all warrants supported by statements which are drawn on the treasury as ordered paid by the commission.

(c)    Appoint the members of committees, such as finance and budget, and any other deemed necessary by the commission.

(d)   Verify commission fund balance monthly.

(e)    Make a report with his or her recommendations (if any) at each meeting of the commission.

(f)    Perform other such duties as pertain to the office.

Vice Chairperson:

(a)    The vice chairperson, in the absence of the chairperson, shall perform the duties of that office and shall discharge such other duties that may be required.

Secretary:

(a)    Keep a membership record.

(b)   Send notices or notify members of meetings.

(c)    Keep a record of all of the proceedings of the meetings of the commission in a book provided for that purpose.

(d)   Make a report with recommendations (if any) at each meeting of the commission.

(e)    Report (in writing) the acts of the commission to the city commission (mayor) or a duplicate copy of minutes.

(f)    In the absence of the chairperson, sign warrants supported by statements which are drawn on the treasury as ordered paid by the commission.

(g)   Keep other records and perform such other duties as may be required by the chairperson or commission.

(Code 1990)

The members of the recreation commission shall meet at least once a month during the months of April, May, June, July, August, September at such time and place as they may fix by resolution. Officers shall serve for one year or until their successor has been selected by the commission. Special meetings may be called at any time by the chairperson or in his or her absence by the vice chairperson. A majority of the commission shall constitute a quorum for the transaction of its proceedings and adopt suitable rules governing the conduct thereof.

(Code 1990)

(a)   The recreation commission may employ one person who shall be known as the recreation director, who shall be responsible to the recreation commission and receive such compensation as may be fixed by the recreation commission. The commission may employ such other personnel for such compensation or price as the commission shall deem fit and proper.

(b)   If the commission employs a director, within 60 days after the close of each calendar year, the recreation director shall make an annual report to the recreation commission. The report shall contain such data as may be required of the recreation commission.

(Code 1990)

(a)   The recreation commission shall, with the consent of the owner or legal authorities having charge thereof, have the right to use, occupy and derive the benefit of any public or private property which can be made a part of or utilized in the conduct of the city recreation program.

(b)   All money received from taxation, gift or otherwise for the use and benefit of the recreation program shall be kept by the city treasurer in a separate fund known and designated as the recreation fund and the city treasurer shall be ex officio treasurer of such fund.

(Code 1990)

(a)   All claims or demands of every kind and nature against the moneys of the recreation fund shall be made upon a verified claim voucher signed by the claimant or on behalf of the claimant, which shall be first presented to the recreation commission and if approved by such commission, the chairperson of the recreation commission or, in his or her absence or incapacity, the secretary shall place the approval of the commission thereon and deliver the same to the city treasurer, who shall pay same.

(b)   All purchases of equipment and supplies for the recreation commission shall be made only upon majority vote of the members of the committee and shall not exceed the yearly budget nor the amount on hand for the commission.

(Code 1990)

The recreation commission shall annually and not later than 60 days prior to the date for publishing of the budget of the city file with the city clerk the following:

(a)   An annual report showing the activities and extent of the program conducted by the recreation commission during the preceding calendar year; and such report shall include a detailed statement of the amounts of all moneys received from every source and all proper rights or privileges granted or extended for the use and benefit of the recreation program during the preceding calendar year; and

(b)   A proposed budget of expenditures and anticipated costs of the operation, maintenance and improvement of the recreation program for the people of the city during the calendar year immediately following.

The report and budget herein required shall be in writing and signed by the chairperson and secretary of the recreation commission.

(Code 1990; Code 2007)